We live in a world full of distractions, so it's no surprise that it's easy to lose focus.
The good news?
Despite numerous interruptions, there are tools and methods that can help us work more productively than ever.
While technology can be a double-edged sword, its smart use can bring remarkable benefits.
In this article, I will share some of these methods that can inspire you to improve your daily work and create better habits.
Overcoming Shiny Object Syndrome
Before we start, there is one thing we have to address: the shiny object syndrome.
It is becoming easier and easier to get distracted by new and exciting options promising better results. But here's the thing - constantly chasing new tools makes you less productive in the long run.
Many productivity tools promise to help us work better, but using too many can lead to spreading ourselves too thin and making no real progress.
Instead of trying new methods all the time, focus on the ones you already know and like. With the help of new technology, you can find ways to improve your favorite techniques.
Remember that everyone has their own preferred system, so feel free to use a different setup than others.
Now, let's discuss various AI use cases in productivity.
5 Ways How to Use AI to Be More Productive
Here are some examples of how I use AI for everyday tasks to increase productivity. I'm sure you'll find something useful:
#1. Better Focus with Background Music
It's about working smarter, not harder. And sometimes, the smallest changes can make the biggest difference.
Music has the power to transform our mood and focus. When chosen correctly, it can drown out distractions, keeping you in the zone.
But not all music is created equal for focus. There's a science to selecting tracks that boost concentration.
This is where AI comes into play. It can help curate music specifically designed to enhance focus.
Brain.fm is an example of how technology is using music for productivity. The app blends human-composed music using AI to optimize concentration.
We can even read on their website that:
Users who listen for at least 2 hours a week report 3x fewer focus disruptions.
The idea is certainly fascinating. Using music with gentle, rhythmic pulses stimulates your brain. This encourages a state of sustained attention.
You can also personalize your music based on preferred sounds and work environment.
The key takeaway here is the impact of background music on productivity. It's about finding what works for you and using it to your advantage.
Ever feel stuck at the first step of a project? AI chatbots could be the push you need. If used correctly, it can feel like using a supercharged Google.
Obviously, the key to success with AI chatbots is writing the right prompts. A well-phrased question can unlock better ideas and suggestions.
It's about knowing how to ask. Once you get the hang of it, the possibilities are (almost) endless.
It's easy to overlook but essential for credibility.
Are you drafting a professional, formal email? You can ask AI for a hand. Do you need a second opinion? AI can offer feedback. It's the push many of us need to transition from planning to doing.
Just remember, the quality of output depends on the input. So, test different prompts and GPT agents and let the brainstorming begin.
#3. AI-Powered To-Do List
We've all been there, making to-do lists that are more ambitious than achievable. It's easy to overload ourselves with tasks, aiming high but often missing the mark on realism.
This is where AI comes into play, especially in modern note-taking and planning tools.
You don't have to draft every single task list by hand. AI can pitch in, offering suggestions for your current projects or even giving feedback on your plans.
For example, if you use Notion, you can easily convert one content type to another, such as turning a list into a table, chart, or calendar. This way, AI saves you a lot of time as you don't have to organize everything manually.
That's just one example. Besides, it's just convenient to have access to AI within a note-taking app.
That way, you don't have to switch to other tools if you feel like brainstorming or generating short-form content (such as descriptions or definitions.)
#4. Creating & Improving Content
Using AI for content generation can be a controversial topic. However, even if you don't like the idea, there's still an option to use AI to improve your existing content.
For example, you can take a piece of your writing and ask AI to rewrite it, improve the style, change the tone, and review for any mistakes.
Overall, when it comes to content creation, my favorite use case for AI is making presentations. By using artificial intelligence, we can design slides, organize information, and generate visual assets.
This allows you to create an entire presentation within seconds (though you will still need to edit it later.)
In short: while AI can be useful for creating content, not every piece of content is right for AI tools.
Presentations and short-form content are really well-suited for AI creation. However, the quality of some long-form writing tools is up for debate.
So, before relying solely on AI-powered writing, it's important to consider the technology's limitations.
#5. AI In Meetings
Meetings can be a double-edged sword. Sometimes, they're essential but can also be a major time sink.
But what if you could delegate some of your work to an AI assistant?
That way, when you finish your meeting, you already have a clear to-do list. It's efficiency at its best.
How does it work? When you're on a call, you can invite an AI bot to join in order to listen and take notes in real time.
This allows you to have an accurate record of what was discussed during the meeting and what actions you need to take once it is over.
It's a great way to ensure that you stay organized and on top of things.
In case you still have some questions 👇
Can AI Help Reduce Distractions at Work?
Yes, AI can help reduce distractions, for example, by curating personalized background music that enhances focus and by automating tasks that might otherwise interrupt your workflow. This can create a more focused and productive work environment.
How Reliable Are AI Tools for Creating Content?
In my opinion, they're quite reliable, although it's always a good practice to review AI-generated content.
How Do I Integrate AI Tools Into My Daily Work Without Becoming Overwhelmed?
To integrate AI tools into your daily work without becoming overwhelmed, start with one tool that addresses a specific need, become comfortable with its functionality, and gradually add more tools as you identify other areas where AI can enhance your productivity.
And that's it. Now, you know how AI can help you create productive habits in a few different ways.
P.S. Are you curious about improving your everyday work with modern tools? (also using AI 🧐) Sign up for my newsletter to get my thoughts & tips on this.
Thanks for taking the time to read this - let me know if you have any other questions!